As organizations and businesses expand, their needs also diversify and expand. One of the needs that may affect a business’ operations is the printing services. It may reach a point whereby it is no longer viable to outsource printing services. This may be due to the volume of print work, the cost, the urgency, distance or time spent on outsourcing the printing services. At this point an institution may opt to acquire a printer to be stationed at the business premises. There are many options a firm can opt for in order to acquire a printer. This includes buying or leasing one. There are many factors that may influence the firm’s decision to buy or rent out a printer as we will see below.
The first thing that the manager of a firm should do before making the decision on which printer to acquire is to assess the firm’s unique needs. The firm’s printing needs inform many factors along the decision making chain. It will inform the type, size, and brand of printer to buy. Once the assessment and capacity need has been determined, it is time to decide on the best vendor to purchase the machine from. Many things can go wrong when deciding on the printing machine to buy and a customer may end up with a machine that does not meet their organization’s needs and objectives. Selecting a reputable vendor is therefore paramount. This is because this reputable supplier will hold the customer’s hand and match their need to the best machine. In addition, such a firm also stocks quality printers at reasonable prices. Not to mention the fact that they will provide warranties for their products so that the client can rest easy after purchasing their products.
The number one factor that influences the type of machine that a business or individual will buy is their budget. Without sufficient fund, the customer cannot buy their dream printer. This is the point at which they should opt on whether to borrow additional funds or lease out the printer. Nonetheless, having a tight budget does not mean getting a sub-standard machine. With the right supplier, a buyer will be directed on which quality machines they can buy that is within their budget. This can be brand new or second hand machines.
The features and functionality of the machine is also very important. The customer should consider the volume of prints that the machine they are eyeing is able to print. They should ensure that the volume and speed of the machine meets their firm’s needs. Secondly, it is important that the customer considers buying a multifunctional and colored machine. Many people rush to buy the black and white machines because they are cheaper. Sooner or later they realize they need to print some documents in color. This may include documents that are put on the firm’s letterhead. Going back to purchase a color printer when the need arises may not be viable. Similarly, the printer should be able to carry out multiple functions such as scanning, printing, photocopying and the ability to receive Wi-Fi signal. The machine should equally be energy efficient and laser enabled.